Visitor Management systems provide comprehensive, enterprise-class visitor registration:
Visitor Management software is the primary application for processing visitors, including:
The solution improves security by enabling organizations to identify exactly who is in their facilities while enhancing the professionalism of an organization by streamlining the visitor check-in process and providing high-quality visitor badges.
Used by thousands of organizations such as corporations, government agencies, educational institutions, healthcare and property management, the software enables users to capture detailed visitor information more accurately by simply scanning a license, passport or business card, and includes the industry's most feature-rich, yet easy-to-use visitor management capabilities.
Visitor Management software is installed on a Windows® workstation or Kiosk, typically in the lobby, along with any combination of desired hardware peripherals such as a license scanner, badge printer, camera and signature capture pad.
Any number of stations can share a central database (SQL Server or Oracle).
In many organizations, visitors and contractors are still being asked to sign a paper visitor log.
Intro to Visitor Management Video Clip
To address these issues, both large and small organizations are implementing a visitor management system.
The visitor management system resides on a Windows computer, typically at the reception desk, and automates the entire process from registering a visitor within the visitor system to using badge maker software to create and print badges.
As part of HID Global's EasyLobby® Secure Visitor Management software portfolio, the eAdvance™ solution is a web-based application that enables authorized employees or tenants to quickly and easily pre-register visitors online, before the guest arrives.
Using an organization's internal intranet or the Internet, any or all employees can be granted access to use eAdvance with no training required.
The employee simply logs onto eAdvance, which can be located at onsite or hosted by HID Global, and completes a simple visitor registration form.
In a busy lobby, using eAdvance can greatly reduce visitor check-in time and lobby congestion.
Since the visitor can be pre-registered through eAdvance, the receptionist or guard can simply scan the visitor's license when they arrive (or quickly consult an on-screen list of pre-registered visitors), and with one mouse click, the visitor is checked in and the badge is printed.
Whether you have guards or receptionists greeting and processing visitors, or unattended entryways where you want visitors to self-register at a Kiosk, visitor management software enables your organization to:
Visitor management software has been developed for the specific needs of K-12 schools and districts.
Educators face many challenges in today's ever-changing education environment as other urgent concerns have been added to the challenge:
Assure the safety and security of students and staff by managing visitors, volunteers, temporary employees, parents, and suppliers; and comply with district security standards and procedures.
What are the benefits of Visitor Management?
Discover the many benefits of replacing that outdated paper log with a visitor management system.