Know Who is in Your Facility and Why!

Know Who is in Your Facility and Streamline Visitor Check-In 

Visitor Management systems provide comprehensive, enterprise-class visitor registration.

  • Jun 27, 2016
  • Case Studies

Know Who is at Your Facility and Streamline Visitor Check-In 

Visitor Management systems provide comprehensive, enterprise-class visitor registration:

  • tracking and reporting
  • greatly reduce visitor check-in time and lobby congestion 
  • badge printing
  • web-based pre-registration by employees
  • access control integration
  • package and asset management
  • employee time and attendance.

Visitor Management software is the primary application for processing visitors, including:

EasyLobby Video 2015 ButtonVIDEO: Check-In Guests in 20 Seconds or Less -->>

  • ID scanning
  • record creation
  • badge printing
  • watch list screening
  • check-in and check-out
  • email notification 


The solution improves security by enabling organizations to identify exactly who is in their facilities while enhancing the professionalism of an organization by streamlining the visitor check-in process and providing high-quality visitor badges.Easy Lobby Know Who is In Your Schools 

Used by thousands of organizations such as corporations, government agencies, educational institutions, healthcare and property management, the software enables users to capture detailed visitor information more accurately by simply scanning a license, passport or business card, and includes the industry's most feature-rich, yet easy-to-use visitor management capabilities.

Visitor Management software is installed on a Windows® workstation or Kiosk, typically in the lobby, along with any combination of desired hardware peripherals such as a license scanner, badge printer, camera and signature capture pad. 


Any number of stations can share a central database (SQL Server or Oracle).

Central Data for your Facility

Improving Security Through Better Visitor Management


In many organizations, visitors and contractors are still being asked to sign a paper visitor log.  

While this method of keeping track of visitors is perceived as quick and easy, it provides very little security, and poses a number of other problems:Easy Lobby

  • More often than not, the names are not legible or are false.
  • In an emergency (fire, etc.), it would be impossible to quickly determine who is still in the building (can't read the names and check out times are not always required or enforced).
  • Information regarding who has visited the company is readily available for everyone to see, but this information should be confidential.
  • The paper log and hand-written visitor badges present a poor image to visitors and a perception of lax security.
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    Intro to Visitor Management Video Clip

To address these issues, both large and small organizations are implementing a visitor management system.  


The visitor management system resides on a Windows computer, typically at the reception desk, and automates the entire process from registering a visitor within the visitor system to using badge maker software to create and print badges. 


Pre-Register Visitors Using a Web-Based FormHID

As part of HID Global's EasyLobby® Secure Visitor Management software portfolio, the eAdvance™ solution is a web-based application that enables authorized employees or tenants to quickly and easily pre-register visitors online, before the guest arrives.

Using an organization's internal intranet or the Internet, any or all employees can be granted access to use eAdvance with no training required. 

The employee simply logs onto eAdvance, which can be located at onsite or hosted by HID Global, and completes a simple visitor registration form.

In a busy lobby, using eAdvance can greatly reduce visitor check-in time and lobby congestion. 

Since the visitor can be pre-registered through eAdvance, the receptionist or guard can simply scan the visitor's license when they arrive (or quickly consult an on-screen list of pre-registered visitors), and with one mouse click, the visitor is checked in and the badge is printed.   

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Manage Visitors Professionally and Securely

Quickly & Easily Replace Paper & Pen Visitor LogStopware Logo 2015

Whether you have guards or receptionists greeting and processing visitors, or unattended entryways where you want visitors to self-register at a Kiosk, visitor management software enables your organization to:   

  • Control access to your facilities. 
  • Streamline visitor check-in and check-out. 
  • Accurately capture detailed visitor information in seconds (without typing!). 
  • Print high quality, professional looking visitor badges. 
  • Keep visitor information confidential. 
  • Analyze visitor data and run queries and reports against your database. 
  • Improve and automate lobby security. 
  • Enhance your image by dealing with visitors more professionally.  
  • Make visitors and employees feel safer. StopWare Passage Point Education

Visitor management software has been developed for the specific needs of K-12 schools and districts

Educators face many challenges in today's ever-changing education environment as other urgent concerns have been added to the challenge:

Assure the safety and security of students and staff by managing visitors, volunteers, temporary employees, parents, and suppliers; and comply with district security standards and procedures.

Now visitors and others are easily signed in and given temporary badges to indicate their presence is authorized. School staff can be sure they have accurate information on child custodial issues
Watch lists can be imported to provide on-screen warnings of those who should be denied access to school premises, or to notify staff of VIP visitors. 
Accurate reports on visitors, volunteers, students and others are now readily available to staff members.

What are the benefits of Visitor Management?  


Discover the many benefits of replacing that outdated paper log with a visitor management system. 


These benefits include:  HID Easy Lobby White Paper

  • Securing the workplace more robustly with visitor systems.
  • Streamlining the visitor check-in process with badging software. 
  • Capturing detailed visitor information more accurately and automatically with the id badge software.
  • Being able to easily perform analysis and reporting on visitor systems data across multiple locations using the badging system software.
  • Keeping visitor and company information confidential.
  • Providing high quality, professional looking badges to visitors and employees with the use of the printing management systems. 
  • Being able to tightly integrate visitor systems with your access control system to further improve security. 

If interested in hearing more about MidCo's Visitor Management offerings, please contact your MidCo Account Executive today or email to request more information!